10 Best Online Payroll Software in 2023


As the number of freelance workers continues to rise, payroll software will need to adapt in order to meet more non-conventional needs. We expect that in 2023, innovations made by payroll software companies will include changes geared towards this type of worker. You need to decide if you want your payroll software to handle taxes or not.

It’s a scalable option with unique versions for small, medium and large businesses with different versions for groups of varying sizes, including one to nine, 10 to 49, and 50 to thousands. It also has distinct user roles for workers, managers or administrators. A winner of multiple industry awards, its automation cuts down on time doing manual operations like processing payments, auto calculating taxes and staying up to date with current rates and compliance. Scoring 3.69 out of 5 in our evaluation, Patriot Payroll received perfect marks in reporting, pricing, and popularity among users. It posted the lowest score in HR functionalities because it doesn’t offer new hire onboarding and employee benefits that most of the payroll software in this list provides.

Do software providers offer both payroll and benefits software together?

Be careful, though, since some software vendors can be a tad pushy. The vendor requires you to set up your own third-party software integrations. Years ago, when I was buying a house, I remember requesting a year’s worth of pay stubs from my employer.

  • Paychex Flex is a payroll system for small businesses that aims to make handling complex HR, payroll, and benefits simple for business owners.
  • SurePayroll is an online payroll service designed for small business owners who want to simplify the entire payroll process.
  • With a few clicks simply upload your employee database to your new online staff directory.
  • Like OnPay, it serves general businesses as well as some specialized professions, like nannies and household help.
  • The timekeeping system lets employees clock in and out via tablets and uses facial recognition software to ensure the entire process is touchless.

These sites walk you through each payroll run and tell you how much each will cost you. Plus, each offers online portals and mobile apps or integrated services that let employees punch in and out of a time clock. Workers can also access pay stubs via these apps and portals, and they can also usually see other data about their pay and employment.

What Is Small Business Payroll Software?

Buddy Punch costs from $3.49/user/month plus a $19/month base fee for their Standard plan. For enterprise organizations with over 200 employees, you can request a free quote. Deel’s intuitive platform gives you end-to-end workforce management, including contract adjustments, expense reimbursements, and off-cycle payroll adjustments.

Best Payroll Software Reviews & Comparisonsitionally, not all payroll solutions are priced the same, as many require additional costs depending on the number of users. Therefore, pay close attention to how aspects like your number of users and required add-on features affect the cost for a software solution. Business leaders should assess several essential factors to select a suitable payroll software solution for their organization. This should involve identifying a list of payroll solutions that contain features vital to the organization. Maintaining compliance is necessary for all areas of payroll processing.

Need help determining the best payroll software for your business?

It’s hard to gauge the most popular payroll software overall, but cloud-based payroll software and global payroll software are definitely on the rise. According to Deloitte research, 74% of companies are currently using cloud-based payroll technology. In addition, the global payroll market, which was valued at $5435.88M USD at the end of 2021 is expected to reach up to $8,447.91M USD by the end of 2027.

Once you provide these details, the application takes care of the rest, printing paychecks, processing direct deposits, and calculating and filing federal and state payroll taxes. If you’re familiar with how to do payroll and are comfortable taking on the majority of the work, there are numerous payroll software applications available. However, in recent years, more businesses have turned to full-service payroll applications for their payroll processing needs. Though slightly lacking in payroll-related tools and resources, the software offers an astonishing number of HR resources and compliance tools, including videos, webinars, white papers, and guides.

SyncHR offers an unparalleled level of automation, data integrity, and industry-leading implementation times that enables companies to become more agile, transparent, and efficient. Payroll software runs the gamut of prices, but the cheapest payroll software we reviewed is Patriot. For that price, you get a well-rounded software that is easy to set up and use. Managing payroll is a tremendous job requiring extreme accuracy and compliance. Payroll software helps streamline the process and helps ensure that your employees get paid accurately and on time and that your company is compliant for tax filing purposes. It’s intuitive, offers setup, provides top-notch customer service, and is affordable for non-profits and small businesses.